The article 5 prompt, with which AI annoying office tasks for you take over by Christian Erxleben first appeared on Basic Thinking. You always stay up to date with our newsletter.
They are available in many professions: annoying office activities that we postpone before us until we have to face – face to face. That is why we present you five prompts with which AI takes on annoying office tasks for you.
Artificial intelligence (AI) has long been more than just a trend. Because even if the use of AI in German companies is constantly increasing, this is probably a good sign of the effectiveness of the technology. This is the result of one Collection of the Federal Statistical Office (Destatis) from November 25, 2024.
Accordingly, 20 percent of companies in Germany now use artificial intelligence-either directly via applications such as chatt or installed in software programs such as Photoshop or InDesign. For comparison: In 2023, the usage rate was just twelve percent.
Another exciting knowledge: The larger companies, the more likely it is that AI is used. Large companies with more than 250 employees are already using 48 percent AI, while small companies with fewer than 50 employees just on a quota of 17 percent come.
Do 5 annoying office tasks with AI
In fact, the use of AI in German companies should be even higher-namely if you include the unauthorized use of models such as chatt or Microsoft Copilot by employees, although there is no permission from the employer.
A study of the Statista Research Department It showed in November 2024 that around 60 percent of Germans rely on generative AI at least once a month. So it can be assumed that artificial intelligence is already used in many more German companies.
What is important when prompting?
The great art when using AI for annoying office tasks is to make the AI the right announcements. That is why we have described in a detailed article what is important for successful prompt. Three information is particularly important for use in the job:
- What (profession) do you do with which company?
- Who is the target group? (for example: employees or interested)
- What is the problem and what should the solution look like?
1. Create protocols
The first annoying activity that Chatgpt and Co. can take over for you is the creation of protocols for meetings. It is enough to throw your noted key points into the chat field and a few seconds later you have a finished protocol.
Prompt: “You work as [Beruf] at [Unternehmen]. You should write a protocol for the last session. The summary is for [Zielgruppe] certainly. Use these key points and formulate a protocol with a maximum of x characters. Dear the most important points than bullet points so that the protocol can be read. “
2. Formulate event invitations
The second office activity, which is not rare in secretariats, for example, is the wording of an event invitation – for example, when a managing director is adopted or a new location is opened. ”
Prompt: “You work as [Beruf] at [Unternehmen]. You should be an event invitation for [Event] formulate that [Zielgruppe] directed. Place the date, place and time. Use a formal and at the same time personal address in [Du/Sie] and use the following basic information [Daten eingeben].. “
3. Write emails, texts and speeches
If you are not working as a journalist, you don’t necessarily have fun writing texts. And the writing guild also likes to press unpleasant topics or emails that have to be written. Fortunately, AI can also help very well at this point.
Prompt: “You work as [Beruf] at [Unternehmen]. Write a letter, email or speech [Name]. Use a formal salutation with “Dear” and pay attention to grammatical correctness. Formulate your text compactly without a floral language. Make sure to do without filling words and put the request for action directly. This should be about this topic. Orient yourself for the wording of my writing style [E-Mails als Beispiele einfügen].
4. Create summaries
A true time -eating in the office (and during your studies) is the writing of summaries for long (scientific) texts or lectures. Fortunately, this activity for artificial intelligence is an easy task.
Prompt: “You work as [Beruf] at [Unternehmen]. Write a summary of the following text [Klartext] insert. Dividing your summary into short sections with 300 characters and an overhead heading. Summer -related topics with bulletpoints. Start your summary with an introductory text that summarizes the most important findings. Publish all points with quotations and sources from the original text. “
5. Create graphics
The last annoying office work that many employees have to take over from time to time is to create graphics, flyers or event invitations. Even though there are actually trained graphic artists.
Artificial intelligence is a great asset to lay people in visual creation. However, the image position is often much more challenged than the text position because the quality differences at BILD-KIs are very large and, in particular, free models are often reached to their limits. That is why patience is required when prompting.
Prompt proposal: “You work as [Beruf] at [Unternehmen]. You should have a graphic for [Einsatzzweck] create. The graphic should be in the format [16:9 etc.] be and have the width x pixel. The image should be abstract and contain (no) lettering. Use the color code [Unternehmensfarbe eingeben] As a guide for the design. “
A notice: You should always be aware that AI models are not flawless because they tend to so-called hallucinations. The consequence of this is false or invented information that can arise because voice models answer using patterns and probabilities instead of using real knowledge or understanding. Since many AI models are trained from the Internet using data, they are not flawless. Especially with sensitive topics, it is therefore advisable to check information and content for your truth content.
Also interesting:
- The energy consumption of Chatgpt: per day, per month – and per year
- Artificial intelligence transforms pets into humans
- The development of chatt: a chronology of events
- Open AI: What are open Weight models?
The article 5 prompt, with which AI annoying office tasks for you take over by Christian Erxleben first appeared on Basic Thinking. Follow us too Google News and Flipboard.
- AI-powered virtual assistants can handle scheduling meetings, sending reminders, and organizing your calendar, saving you time and reducing the likelihood of double bookings or missed appointments. This can greatly improve productivity in the office and allow employees to focus on more meaningful tasks.
- Chatbots can assist with answering frequently asked questions and providing information to colleagues, reducing the need for constant interruptions or repetitive tasks. This can streamline communication within the office and ensure that employees have access to the information they need in a timely manner.
- AI algorithms can analyze data and generate reports, eliminating the need for manual data entry and analysis. This can help employees make more informed decisions and improve overall efficiency in the office. Additionally, AI can identify trends and patterns that humans may overlook, providing valuable insights for the organization.
- AI can automate repetitive tasks such as data entry, invoice processing, and expense tracking, freeing up employees to focus on more strategic and creative work. This can lead to increased job satisfaction and reduce the risk of burnout from monotonous tasks.
- AI can assist with project management by tracking progress, identifying bottlenecks, and recommending solutions to common challenges. This can help teams stay on track and meet deadlines more effectively, leading to improved project outcomes and overall success in the office.